JULY 21, 2009

 

PAULSBORO. N.J.

 

7:00 P.M.

 

WORK SESSION MEETING

 

Council Chamber:

 

     Mayor Burzichelli presided at a Work Session Meeting of Council, held on the above date and place.

 

     Members present were: Haynes, Giovannitti, Hamilton, Kidd, Morina, Tedeski.  Absent:  Administrator Salvatore due to family matters.

 

     Mayor Burzichelli called the meeting to order.

 

     Borough Clerk VanScoy read the opening statement regarding the Open Public Meetings Act.

 

     Mayor Burzichelli opened the floor to the public.

 

     Councilman Giovannitti introduced John Launchi and Lisa Lindsey of Valero.

 

     Mr. Launchi presented Mayor and Council with a check in the amount of $10,000.00 for public events such as the concerts in the park, Paulsboro Day, etc.  He stated Valero was very impressed with the way Mayor and Council reaches out to the community with the public celebrations.  He felt they were well done events.

 

     Mayor Burzichelli asked that the record reflect the Borough’s gratitude to Valero for their contribution and they are grateful for the relationship that the Borough has with Valero.

 

     Mr. Launchi stated Valero appreciated Mayor and Council’s support.

 

     There wasn’t anything further from the public.

 

     Minutes of a Regular Meeting held on June 3, 2009 at 7:00 p.m. 

 

     Minutes of a Work Session Meeting held on June 16, 2009 at 7:00 p.m.

 

     Minutes of a Special Meeting held on June 29, 2009 at 4:30 p.m. 

 

     Minutes of a Regular Meeting held on July 7, 2009 at 7:00 p.m. 

 

     Haynes moved and Hamilton seconded to receive, file and approve the minutes.  All were in favor of the motion.

 

     R. #122.09:  RESOLUTION PROVIDING FOR THE PAYMENT OF THE BILLS OUT OF THE 2009 BUDGET.  Haynes moved and Hamilton seconded to pay all bills properly signed and adopt R. #122.09.  Roll call:  Ayes:  Haynes, Giovannitti, Hamilton, Kidd, Morina, Tedeski.  Nays:  None.  Motion carried.

 

     R. #123.09:  RESOLUTION PROVIDING FOR THE INSERTION OF A SPECIAL ITEM OF REVENUE IN THE BUDGET IN THE BOROUGH OF PAULSBORO, COUNTY OF GLOUCESTER AND STATE OF NEW JERSEY PURSUANT TO N.J.S. 40A:4-87 (CHAPTER 159, P.L. 1948).  Haynes moved and Hamilton seconded to adopt R. #123.09.  Roll call:  Ayes:  Haynes, Giovannitti, Hamilton, Kidd, Morina, Tedeski.  Nays:  None.  Motion carried.

 

     R. #124.09:  RESOLUTION OF THE BOROUGH OF PAULSBORO AUTHORIZING A SHARED SERVICES AGREEMENT BETWEEN THE GLOUCESTER COUNTY IMPROVEMENT AUTHORITY AND THE BOROUGH OF PAULSBORO REGARDING USAGE OF CERTAIN STAGE UNITS.  Giovannitti moved and Tedeski seconded to adopt R. #124.09.  Roll call:  Ayes:  Giovannitti, Kidd, Morina, Tedeski.  Nays:  None.  Abstained:  Haynes and Hamilton as they are County employees.  Motion carried.

 

     Letter from Andrew V. Gilbert, American Tower, regarding Beacon Avenue Cell Tower.  Haynes moved and Hamilton seconded to receive, file the letter and authorize Administrator Salvatore to begin negotiations and report back to Council at the September meeting.  All were in favor of the motion.

 

     Memo from Administrator John S. Salvatore regarding BAN renewal.  Haynes moved and Hamilton seconded to receive and file the memo.  All were in favor of the motion.

 

     Receipt of Request for Proposals for Architectural and Engineering Services for the Phase II Water Tower Project:

 

   1.  Sickels & Associates

   2.  Fred Yoerg & Associates

   3.  Federici & Akin

 

     Haynes moved and Hamilton seconded to receive, file, accept, spread the proposals in the minutes and schedule a Special Meeting to award the proposal once clarification is received.  All were in favor of the motion.

     Receipt of Request for Proposals for Grant Administration Services for the Phase II Water Tower Project:

 

 1.  Triad Associates

 

     Haynes moved and Hamilton seconded to receive, file, accept and spread the proposals in the minutes.  All were in favor of the motion.

 

     R. #125.09:  RESOLUTION OF THE BOROUGH OF PAULSBORO

APPOINTING GRANT ADMINISTATION SERVICES FOR THE PHASE II WATER TOWER PROJECT FOR THE BOROUGH OF PAULSBORO.  Haynes moved and Giovannitti seconded to adopt R. #125.09.  Roll call:  Ayes:  Haynes, Giovannitti, Hamilton, Kidd, Morina, Tedeski.  Nays:  None.  Motion carried.

 

     Letter from Anna Docimo, Gloucester County Division of Senior Services regarding the annual Senior Citizen Picnic on September 9, 2009 (rain date September 10th) at Redbank Battlefield from 11:00 a.m. to 3:00 p.m.   Haynes moved and Hamilton seconded to receive, file the letter, approve the request and notify the proper departments.  All were in favor of the motion.

 

     Letter from Freeholder Joseph A. Brigandi, Jr. regarding 2009 municipal project.  Haynes moved and Kidd seconded to receive, file the letter and send a thank you letter to Freeholder Brigandi, the Freeholders and the Director.  All were in favor of the motion.

 

     Mayor Burzichelli stated this grant would go towards the Paul House once the Borough has acquired it.

 

     Report on $3,575,000 Borough of Paulsboro, County of Gloucester, New Jersey, General Obligation Tax Refunding Bonds, Series 2009.  Haynes moved and Hamilton seconded to receive and file the report.  All were in favor of the motion.

 

     Memo from Gary C. Stevenson, 230 East Jefferson Street, regarding overcharged tax payments.  Haynes moved and Hamilton seconded to receive, file the memo and forward the memo to the Auditor for review and guidance.  All were in favor of the motion.

 

     Councilman Morina discussed a new sound system as well as upgrades for the Damminger Complex.  He has received several quotes.  One system he received is a horn system but the sound is not effective at a cost of $6500.  The second system is a better system which uses speakers at a cost of $10,400.

 

     Mayor and Council discussed whether the funding was available.

 

     Council President Haynes stated there is money available from the tower fund but that Councilman Morina should work with the Administrator in regards to the proper quotes.

 

     Giovannitti moved and Hamilton seconded to direct the Administrator to work with the Community Betterment Committee and certify funds are available to facilitate acquiring a sound system not to exceed the second amount.  All were in favor of the motion.

 

     Councilman Morina further discussed the concession stand.  He stated the top was never completed and if insulation was bought then he and Tom Trexler would finish it.

 

     Police Chief’s Report:

 

     Chief Grogan discussed the speed trailer as it hasn’t worked for several years.  He called the company and they will take the trailer to dispose of it but they won’t come and get it.  He needs authorization to dispose of the trailer.

 

     Giovannitti moved and Hamilton seconded to authorize Chief Grogan to dispose of the speed trailer.  All were in favor of the motion.

 

     Mayor Burzichelli asked Chief Grogan to discuss his summer strategy.

 

     Chief Grogan stated it has been slow.  There is a sign up sheet for voluntary, not mandatory, officers to walk the streets.  He has had a couple of individuals out a couple of hours.  It is going pretty well overall, although it is only two nights a week.  It has been fairly quiet and there haven’t been any major incidents.

 

     Mayor and Council further discussed the strategy for the summer months as well as the three businesses that have problems on Delaware Street.

 

     Councilman Morina felt the businesses have to get involved.

 

     Mayor Burzichelli questioned if there was any communication with the owners of these businesses.  He felt a meeting should be held between the Police Department, the Code Office, interested Council members (no more than three) as well as the owners of the businesses and the renters of the businesses to go over all matters that are causing problems at these businesses.  He further stated the Chief should facilitate this meeting.  It is not to be a public meeting.  He suggested scheduling a meeting next Tuesday at 10:00 a.m. 

 

     Chief Grogan discussed hiring a Class II SLEO to start at the Academy at the end of August.  The person that is interested is also an employee of the Borough. 

 

     Mayor Burzichelli stated Council was not in a position to make a decision at this meeting as there are some issues to be resolved.  Mayor and Council will be a having a very brief special meeting to discuss the RFP’s for the Water Tower Project and could discuss this issue then.  He suggested Chief Grogan reach out to Council first if this was to come up again.  He should also post the position internally.

 

     There wasn’t any further Borough business.

 

    Hamilton moved and Giovannitti seconded to adjourn the meeting at 7:57 p.m.  All were in favor of the motion.

 

     This is a brief summary of the Work Session Meeting of the Mayor and Council of the Borough of Paulsboro held on July 21, 2009 and should not be considered a verbatim transcript of the meeting.

 

Respectfully submitted,

 

 

_____________________________                         _____________________________

 Kathy A. VanScoy, RMC/CMC                              John J. Burzichelli, Mayor

 Borough Clerk